Speaker Guidelines 

On The Day

When you arrive at the conference please collect your name badge from the registration desk on the Foyer Level.

If you have changes to your pre-loaded PPT presentation, please check in at Speakers Prep in M10 on the morning of your presentation.

Please ensure you are in your allocated presentation room at least 20 minutes before your session start time to meet with the session chair and other speakers in your session.

 

Questions & Answers

Presentations in the Great Hall will not include Q&A. If you are speaking in the Great Hall, we kindly request that you spend time in the “Meet the Speakers” zone within the exhibition during the meal break immediately after your presentation so delegates are able to find you if they have any questions.

If you are presenting in a room other than the Great Hall, there will be stationary microphones set up for delegates to use when asking questions. Q&A will only take place if time permits and is at the discretion of the session chair.

 

Presentation Types That Require a Presentation

• Plenary keynote speakers
• Oral presentations (20 minutes including time for questions)
• Short form presentations (10 minutes including time for questions)
• Workshops

To ensure your presentation runs smoothly please make sure your PPT abides by the guidelines found at the bottom of this page.

*Panels are not required to provide a PPT presentation

 

Photography and Videography Consent

By submitting an abstract or by signing a speaker agreement form (invited speakers), you consent to being photographed and recorded during the conference. Photos and recordings may be used for broadcast and promotion by Palliative Care Australia and remain the property of Palliative Care Australia.

Please note only presentations in the Great Hall will be recorded.

If you don’t want your presentation to be recorded, please urgently reach out to the conference organisers at 25opcc@icebergevents.com.au.

CareSearch Grey Literature Database

At the conclusion of the conference all abstracts (including poster abstracts) will be sent to the CareSearch Grey Literature Database.  

The CareSearch Grey Literature Database is a national online resource that makes important palliative care materials such as reports, guidelines, and conference abstracts freely accessible to the sector. Updated regularly, it helps practitioners, researchers, and policy makers find practical and locally relevant information that might otherwise be difficult to locate.

Please give your consent to share your abstract via the auto log in provided in the email sharing the speaker guidelines with you.

 

Audio Visual

Basic audio visual will be provided as follows:

-          Stage with steps

-          Data projector and screen (16:9 ratio)

-          Lectern and microphone

-          Wireless clicker for advancing PPT slides

There will also be an audio-visual technician floating between the rooms to assist with loading your presentation and any last-minute technical checks.

 

Speaker Headshot and Biography

Your biography and headshot have already been collected through the abstract submission process/registration form and will be published as is on the conference website and app and used as your introduction before your presentation.

If you have any changes, please email 25opcc@icebergevents.com.au with an updated copy as soon as possible. 

 

Presentation Tips

Tips for creating your PPT Presentation:

• Videos are to be embedded into your slide rather than inputted as external links
• PowerPoint presentations are required in 16:9 (widescreen) format. Please feel free to contact
  25opcc@icebergevents.com.au
  should you require assistance with ensuring your presentation is in this format

Body Text:

• Use a font that is easy to read. Arial, Aptos, Verdana or Calibri tend to be the easiest to read on screens
• Font should be no smaller than 18pt
• Align text left. Centered text is harder to read
• Write in point form, not complete sentences
• Include 3-4 bullet points per slide
• Avoid wordiness and clutter: A headline, a few bullet points, maybe an image - anything more than that and you risk losing your audience

Headings:

• Heading font should be bigger than your body text

Colour:

• Put dark text on a light background for best contrast. If you must use a dark background - for instance, if your company uses a standard template with a dark background - make sure your text is light (white, cream or light grey) and increase the font size

Images, Charts and Diagrams:

• A chart, diagram or image can often convey much more to your audience than text
• Don't use low resolution images as these can appear blurry on the screen

Slide Timing:

• Use 1-2 slides per minute of your presentation