25OPCC Exhibitor Guidelines 

This webpage contains important information for confirmed 25OPCC Exhibitors

Bump-in and Bump-out Times

Activity	Date & Time
Exhibitor Bump-in Commences	Tuesday 9 September, 15:00
Exhibitor Bump-in Concludes	Tuesday 9 September, 18:00
Exhibitor Bump-out Commences	Friday 12 September, 13:30
Exhibitor Bump-out Concludes	Friday 12 September, 14:30

 

Exhibition Open Hours 

Day	Times
Wednesday 10 September	08:00 – 19:45
Thursday 11 September	07:45 – 15:45
Friday 12 September	08:00 – 13:30

*Times are subject change – check the program page for updates. 

The 25OPCC Welcome Reception will be held in the exhibition space from 17:45 – 19:45 on Wednesday 10 September. We encourage all exhibitors to be present at their booth for this additional networking opportunity.

In addition, a Breakfast Poster Session will be held in the poster are within the exhibition from 07:45 – 08:45 on Tuesday 11 September. All exhibitors are welcome to join this session.

 

REGISTRATION FOR EXHIBITION PARTICIPANTS

All sponsors and exhibitors have been emailed detailed instructions on how to register their representatives for the conference. If you haven’t received this email or are having any difficulties, please contact katie@icebergevents.com.au.

All sponsor and exhibitor registrations should be entered into the system by Friday 15 August 2025.

 

VENUE INFORMATION

The 25OPCC exhibition will be held in Great Hall 3&4 on the foyer level of the Brisbane Convention & Exhibition Centre. Best access is via the Merivale St entry.

PARKING AT BCEC

The BCEC have multiple carparks available, for up to 1,500 vehicles. Discounted parking rates are available for exhibitors for $18 per day. A QR code will be sent out closer to the conference.

Information on parking at the BCEC, including live updates of parking availability can be found here.

BOOTH ALLOCATION, BUMP-IN & BUMP-OUT

Booth Allocation
Please click here to view the floor plan with booth allocations.

Booth Set Up
All exhibitors will have access to their booth from 15:00 on Tuesday 9 September for set up. All booths must be completed by 18:00 on Tuesday 9 September as the space will be closed after this time.

Booth Pack Down
All exhibitors can start packing down after lunch at 13:30 on Friday.

All booths must be vacated by 14:30 as they will be dismantled by the exhibition supplier following this time. 

EXHIBITION SUPPLIER

Expo Event Services (EES) are the appointed exhibition supplier and look forward to meeting your booth and equipment needs.

If you have any questions regarding your booth or would like to order any additional furniture or AV, please contact EES directly:

Ph +61 7 5681 1333

Email sales@expoevent.com.au

Exhibition Booths include:
Power – 1 x single 4-amp power outlet per stand
Lighting – track lighting on booth frame
Signage – large sign at rear of booth
Furniture – 1 x high round table, 2 x stools (unless otherwise arranged with Expo Event Services)

Booths are 3m wide x 2m deep and designed in a more open style to encourage connection. Booths are configured in doubles with a back wall and a side wall, and a shared dividing counter.

Please see below example of the booth presentation:

Shared Networking Pods include:
Power – 1 x single 4-amp power outlet per space (4 on each pod)
Lighting – track lighting on booth frame
Signage – large sign on central pillar
Furniture – 1 x high round table, 2 x stools (unless otherwise arranged with Expo Event Services)

Please see below example of the Shared Networking Pod presentation:

 

DELIVERY INFORMATION – PRE-CONFERENCE

Due to limited storage space, BCEC will not accept any deliveries of exhibition materials prior to 7am on Tuesday 9 September. A member of the Iceberg Events team will be onsite to accept deliveries prior to exhibitor bump-in time.

Delivery address is below. Please ensure all items are labelled with your booth name, booth number, your contact details, and 25OPCC Exhibition.

BRISBANE CONVENTION & EXHIBITION CENTRE

Great Hall LOADING DOCK via GLENELG STREET

SOUTH BRISBANE QLD 4101

Please notify katie@icebergevents.com.au if you will be delivering any items to the venue so they can be tracked.

 

COLLECTION INFORMATION – POST-CONFERENCE

Exhibitor goods must be collected at the time of move out. The loading dock will be open from 15:00 – 20:30 on Friday 12 September for collection of exhibitor goods. All goods to be collected must be accompanied with a completed consignment note. 

 

STAND CLEANING

Public areas, foyers and exhibition aisles are cleaned, and rubbish bins emptied daily by the BCEC’s cleaning staff. If you wish your individual stand to be cleaned, you must pre-book this service via the BCEC Exhibitor Portal.

 

DELEGATE NUMBERS

For merchandise ordering purposes, we expect around 1,600 attendees to the conference.

 

TEST AND TAG

All portable electrical equipment, appliances and leads used on the BCEC site must be tested and tagged in accordance with Australian Standard 3760 and WH&S Act 2011. Any electrical equipment found not tested will have to be tested immediately or removed from the Centre. For safety reasons, double adaptors are not to be used in the Centre.

 

SAFETY VESTS

All organisers, contractors and exhibitors and their staff must wear safety vests and closed-in shoes whilst on the loading dock, service road or in the Exhibition Hall during the construction, bump-in and bump-out of events.

Vehicle drivers and offsiders or passengers utilising the service road or dock areas who intend to exit their vehicle are required to wear a safety vest or approved hi-visibility clothing for safety purposes.

Safety vests can also be purchased from the vending machines located down the Exhibition Hall concourse for $10.00 each.

 

PROGRAM

You may view the current program here.

 

CONFERENCE APP / LEAD CAPTURE

All exhibitors will have access to our lead management system through the attendee app. The main contact for each sponsor (the nominated person on the sponsorship agreement form) will be able to log into the exhibitor portal and download a list of delegates scanned by the onsite team along with their contact details and answers to any questions if they have been prepared ahead of time. 

All delegates will have a contact QR code on their name tag and app (under the contact QR code tab). As a way of exchanging details with the attendees, exhibitors can utilise the "Scan Leads" tab in the app to scan delegate QR codes.

 

We look forward to welcoming you to Brisbane at 25OPCC! If you have any questions or need any additional information, please contact Katie Tomkins from the Iceberg Events team on katie@icebergevents.com.au