Speaker guidelines
Key Speaker Dates
Monday 14 April 2025 - complete conference registration
Monday 5 May 2025 - send full paper for inclusion in the Healthcare Facilities Journal
Thursday 22 May 2025 - PPT presentations due
Monday 26 - Wednesday 28 May 2025 - conference dates
Event Information
Location: The IHEA National Conference 2025 will be held in the Grand Lodge at the Sydney Masonic Centre, 66 Goulburn St, Sydney.
Parking: The Sydney Masonic Centre does not have onsite parking, parking can be found nearby at Secure World Square Car Park (50 Goulburn Street) and Secure Goulburn Street Car Park (101 Goulburn Street).
Public Transport: The closest station is Museum Station (300 metres or a 3 minute walk) or Central Station (700 metres or 7 minutes). To walk from Museum Station, simply follow the Castlereagh Street exit signs inside the station, then turn left heading south down Castlereagh Street. At the first intersection (corner of Castlereagh & Goulburn Streets), turn right to come to the SMC main entrance at 66 Goulburn Street.
Event Theme: Future proofing healthcare building systems - getting the basics right.
Program and Timings: A copy of the program is available here, please refer to the program to confirm your presentation time.
On The Day: Make sure you visit the registration desk to collect your name badge. Once you have collected your name badge please visit the AV technician who will be located in the Grand Lodge during the meal break prior to your session or before the day begins.
Speaker Registration
All accepted speakers are required to register for the conference by Monday 14 April 2025 to confirm their position in the program.
If you do not register by the deadline, your presentation will not be included in the conference program.
Oral Presentation Requirements
Your Oral Presentation must be 20 minutes total in length (including Q&A). Please allow 5 minutes for Q&A at the end of your presentation.
All presentations must be created using Microsoft PowerPoint. Videos are to be embedded in your slide rather than inputted as external links.
Note: PowerPoint presentations are required in 16:9 format.
Tips for creating your PowerPoint Presentation
Body Text:
- Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens.
- Font should be no smaller than 18pt
- Align text left. Centered text is harder to read.
- Write in point form, not complete sentences
- Include 4-5 bullet points per slide
- Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience.
Headings:
- Heading font should be bigger than your body text
Colour:
- Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.
Images, Charts and Diagrams:
- A chart, diagram or image can often convey much more to your audience than text
- Don’t use low resolutions images as these can appear blurry on the screen
Slide Timing:
- Use 1-2 slides per minute of your presentation
Please submit your PPT presentation by Thursday 22 May 2025 into the drop box by using the button below:
Audio Visual
Basic audio visual will be provided as follows:
- Stage with steps
- Data projector and screen (16:9 ratio)
- Lectern and microphone
- Wireless clicker for advancing PowerPoint slides
There will also be an audio-visual technician in the room to assist with loading your presentation and any technical checks.
Please advise Amy (amy@icebergevents.com.au) by Wednesday 30 April 2025 if you require any additional AV equipment other than what is listed above.
Full Papers
It is mandatory that all accepted oral presenters provide a full paper in accordance to the below formatting requirements by no later than Monday 5 May. Please send your full paper and any attachments to Amy Lightbody via amy@icebergevents.com.au
The IHEA will review all full paper submissions to ensure authors have complied with the formatting requirements.
Your paper may be published in the official IHEA Journal 'Healthcare Facilities' over the next 12 months.
Please see following correct format for the presentation of your paper:
| Format | A4 Microsoft Word document |
| Word Limit | 1500 minimum - 3000 maximum |
| Margins (left, right, top and bottom) | 3.0cm |
| Body Text | Arial Size 12 font Left aligned |
| Heading Text | Arial (bold) Size 14 font Centred |
| Images | It is essential that any images, graphs, tables etc. be supplied with your full paper separately in high resolution. |
Questions