Speaker Guidelines

Please note that this conference is in-person only. There will be no provision for virtual presentations..

Important Dates

Speaker registration due: Friday 30 August

Final abstracts due: Monday 30 September

Posters installed: Thursday 14 November

Posters collected: Friday 15 November

Program Outline

Optional Workshops offsite: Wednesday 13 November
Conference Day 1: Thursday 14 November
Conference Day 2: Friday 15 November

Audio Visual

Basic audio visual will be provided as follows:

Small stage with steps
Data projector and screen (16:9 ratio)
Lectern and microphone
Wireless clicker for advancing PowerPoint slides

There will also be an audio-visual technician in the room to assist with loading your presentation and any last-minute technical checks.

Please advise Mika by Monday 30 September if you require any additional AV equipment other than what is listed above.

Speaker Registration

All accepted speakers are required to register for the conference by Friday 30 August 2024 to confirm their position on the program. If you do not register as a speaker by the deadline, your presentation may not be included in the conference program.

SPEAKER REGISTRATION

Speaker PPT, Headshot, and Bio

Speaker PPT

Please bring your PPT (required in 16:9 format) on a USB to the registration desk.
There will be a dedicated Speaker's Prep desk with an AV technician who can assist with loading presentations.

Headshot and Bio

Your biography and headshot has already been collected through the abstract submission process/registration form and will be published as is on the conference website and app.

If you have any changes please email Mika at mika@icebergevents.com.au with an updated copy.

Oral Presentation Instructions

Your Oral Presentation must be 15 minutes in length. There will be a 15 minute Q&A with all speakers at the conclusion of the session.

Videos are to be embedded in your slide rather than inputted as external links.

Note: PowerPoint presentations are required in 16:9 (widescreen) format. Please feel free to contact Mika Roldan via mika@icebergevents.com.au should you require assistance with ensuring your presentation is in this format.

Tips for Creating your PowerPoint Presentation

Body Text:

Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens
Font should be no smaller than 18pt
Align text left. Centered text is harder to read
Write in point form, not complete sentences
Include 4-5 bullet points per slide
Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience.

Headings:

Heading font should be bigger than your body text.

Colour:

Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.

Images, Charts and Diagrams:

A chart, diagram or image can often convey much more to your audience than text
Don’t use low resolutions images as these can appear blurry on the screen.

Slide Timing:

Use 1-2 slides per minute of your presentation

For more information about PowerPoint or sample PowerPoint templates please click here.

Poster Display Instructions

Posters will be displayed for a part of the conference.

Posters will need to be erected by presenters in the exhibition/catering area on Thursday 14 November in the morning before sessions begin at 8.30am, please note that the exhibition area will be accessible from 7am.
Please bring along velcro dots in order to affix your presentations to the poster boards provided.

Posters can be removed and collected by presenters at the conclusion of sessions on Friday 15 November. Please note that any uncollected posters will be considered abandoned and disposed of accordingly.

Finally, we ask that all poster presenters be near their posters during the catering breaks to be available to delegates, should they have any questions.

The posters will need to be prepared and printed in portrait A0 size (841mm x 1189mm).

Recommended Programs:

CorelDraw
Adobe Photoshop (flatten and save as a JPG or TIFF)
Microsoft PowerPoint
Adobe Illustrator (save as EPS with any fonts in outline)
Adobe Indesign (PRINT to PDF - not export / save as)
Microsoft Word

Not Recommended:

Microsoft Publisher
Microsoft Excel
Microsoft Visio

Tips for Creating your Poster

Resolution

Images should be at least 150 DPI at their printed size, please allow for this when scaling images. (For example if you creating a file at A4 size with images at 150 DPI and wanting to print at A1 size, the enlargement factor of 283% would mean that your printed DPI is approx 53 DPI.) Most images taken from the internet will be 72 DPI, which is too low for printing.

Fonts

Generally it is best to use only 2 – 3 fonts on a poster this will make your poster easier to read.
Headings are best in a font such as Arial and body text in a font like Times New Roman. It is best to use an actual Bold or Italic font rather than simply selecting bold or italic in the menu commands - these may not print as shown on the screen.
Font sizes will depend on how big you create your poster and how much data you have. As a general rule if you were creating a poster in A0 size you might have a heading at 70pt and body text might be at 24pt to 36pt depending on the amount of body text you have.

Colours

It will depend on the program you use as what range of colours you can select. Do not use Pantone Colours as these are spot colours which are not printable on many systems, in a worst case scenario Pantone colours will print as a blank white space. From a design perspective it is best to limit the number of colours on your poster to 3 to 4 colours (excluding those used in graphs).

3-Minute Oral Poster Instructions

All 3-minute oral poster presentations must be no longer than 3 minutes in duration and no more than 3 static slides in length.

All presentations must be created using Microsoft PowerPoint.

We request that all presentations (i.e. PowerPoint presentation) be brought with you on-site in a USB. Instructions can be found above in the Speaker PPT section.