Terms and Conditions

Registration Terms and Conditions

**Non-payment does not constitute cancellation**

Registration: Registration fees for ASAM VIC/TAS Airshow Downunder Meeting 2025 are being charged in Australian Dollars and includes all taxes. By completing your registration you have confirmed your attendance at the Airshow Downunder Meeting 2025 and acknowledgement of the below terms and conditions.

Privacy: ASAM and/or the Airshow Downunder Meeting 2025 Organisers (Iceberg Events) will use the information you provide on the registration form to be in touch with you and to provide updates and information related to the Airshow Downunder Meeting 2025. By registering, you agree that we may process your information in accordance with these terms. We will treat your information with respect. 

Registration cancellation: All cancellations must be made in writing to Iceberg Events. Cancellations received prior to Monday 24 February 2025 will be refunded less a $150 administration fee. Cancellations received on or after Monday 24 February 2025 will be dealt with in a fair and equitable manner.

Airshow Cancellations: All cancellations for the Airshow tickets must be made in writing to Iceberg Events. Cancellations received prior to Thursday 30 January 2025 will be refunded. Cancellations received on or after Thursday 30 January 2025 will not be refunded.

Accommodation bookings: To take advantage of the discounted accommodation rates, bookings must be made via Iceberg Events. Any changes to your booking must be made via email to Iceberg Events: mika@icebergevents.com.au – not direct with the hotel. Any bookings outside of the Airshow Downunder Meeting 2025 dates will be subject to the hotels' availability and best available daily rate. If you would like to book a longer stay, please email the Iceberg Team as soon as possible. 

Full payment for your entire stay must be received before accommodation will be confirmed. If payment for bookings has not been received 45 days out from the event, your accommodation booking will be released. 

A block of accommodation is held for this event, at the prices advertised. Occasionally, the accommodation block shown will be exceeded by a rush of last minute bookings. Should this occur, every effort will be made to acquire more rooms at the rate advertised, at the same, or similar (nearby) venue. Should we be unable to acquire more rooms at a rate equal to or less than the advertised rate, your accommodation deposit will be refunded to you. We will communicate with you throughout this process.

Accommodation cancellations: Cancellations must be made in writing to Iceberg Events prior to Monday 24 February 2025. Refunds will not be made on cancellations after Monday 24 February 2025 due to group booking policies. Substitutes are welcome. 

Insurance: Insurance, including medical cover and travel insurance, is the responsibility of the delegate. The Organising Committee and Airshow Downunder Meeting 2025 Organisers will take no responsibility for any participant failing to insure.

Disclaimer: The program is correct at the time of publishing, but the Airshow Downunder Meeting 2025 Organisers reserve the right to change the topics and presenters if necessary. Any substitutions or alterations will be updated on the Airshow Downunder Meeting 2025 website. 

Liability: The Organising Committee and/or Airshow Downunder Meeting 2025  Organisers shall not be held liable for personal accidents or loss or damage to private property of registered delegates of the Airshow Downunder Meeting 2025. Delegates should make their own arrangements with respect to personal insurance.

COVID Safety: At ASAM and Iceberg Events, we prioritise the health and safety of all attendees, and we recognise that individual responsibility plays a critical role in preventing the spread of COVID-19 and other illnesses. We encourage all delegates to wear a mask, practise social distancing, be mindful of hand hygiene and not attend if you are sick.

If last minute COVID-19 or other illness restrictions impact your attendance, ASAM VIC/TAS Airshow Downunder Meeting organisers will undertake to address credits, delegate substitution or refunds in a fair and equitable manner.