EXHIBITOR GUIDELINES

This webpage contains important information for confirmed SFT-23 Exhibitors

IMPORTANT DEADLINES

Register exhibitor staff: Monday 13 November 2023
Exhibitor Bump-In: Monday 27 November, from 1.00pm - 3.00pm
Exhibition Times:
Tuesday 28 November, from 8.00am - 5.00pm
Wednesday 29 November, from 8.30am - 1.15pm
Exhibitor Bump-Out: exhibitors can discreetly start bumping-out after lunch on Friday. Please note the conference is still in session until 3.15pm

VENUE INFORMATION

The SFT-23 exhibition will be held in the Riverbank Room Foyer of the Adelaide Convention Centre. Access to the Riverbank Rooms is via the West Building.

Information on parking at the ACC, including parking can be found here.

BOOTH ALLOCATION, BUMP-IN & BUMP-OUT

Booth Allocation
Iceberg Events will advise your booth allocation by Friday 3 November. Booths will be allocated by level of investment and then on a “first come, first served” basis.

Booth Set Up
All exhibitors will have access to their booth from 1.00pm on Monday 27 November for set up. 

All booths must be completed by 7.30am on Tuesday 28 November for the commencement of arrival tea and coffee and registration.

Booth Pack Down
All exhibitors will be able to pack down their booth at the conclusion of lunch at 1.15pm on Wednesday 29 November.

All booths must be vacated by 3.30pm as they will be dismantled by the exhibition supplier following this time. 

EXHIBITION SUPPLIER

Adelaide Expo Hire are the appointed exhibition supplier and look forward to meeting your booth and equipment needs. They will be in contact with you directly to make arrangements for your booth.

If you have any questions regarding your booth or would like to order any additional furniture or AV, please contact Adelaide Expo Hire directly:

Cameron Best - Exhibition Sales Manager - cameronb@aeh.com.au

A 3m x 1m exhibition booth includes:
Power – 1 x single 4-amp power outlet per stand
Lighting – track lighting on fascia side of booth
Signage – all open aisle frontages will have a polished aluminium fascia sign
Furniture – 1 x trestle table with white cloth and 2 x chairs. Any additional furniture can be ordered through Adelaide Expo Hire.

Please see below example of the booth presentation:

DELIVERY INFORMATION – PRE-CONFERENCE

All goods being delivered to the Adelaide Convention Centre must have an incoming delivery docket attached. Items without this delivery docket will not be accepted. Please note that no goods will be accepted prior to Monday 27 November 2023. 

DOWNLOAD DELIVERY DOCKET HERE

Please notify katie@icebergevents.com.au if you will be delivering any items to the venue so they can be tracked.

COLLECTION INFORMATION – POST-CONFERENCE

Exhibitor goods must be collected at the time of move out or next business day. It is the responsibility of the exhibitor to move all their goods back to the relevant Loading Dock at the conclusion of the exhibition for collection. All goods must be accompanied with a completed consignment note. 

REGISTRATION

As part of your package, you are entitled to two (2) complimentary registrations, where registration includes attendance at plenary and concurrent sessions, and conference social function. If you have not already done so, please advise who your booth representatives will be by emailing mika@icebergevents.com.au with the following:

• Name
• Email
• Dietary or other requirements
• Position
• Organisation

INDUSTRY ENGAGEMENT SESSION

As part of your entitlements, you have the opportunity to provide a 3 minute speech in the plenary session of the program. If you have not already done so, advise the full name and position of this representative to Mika on mika@icebergevents.com.au

PROGRAM

You may view the current program here.

CONFERENCE APP

SFT-23 will be using a conference app for delegate lead capture. You will be emailed further instructions on this closer to the conference. Each exhibitor space will have a print out of your unique QR code which delegates can scan to pass over contact details. A great way to encourage delegates to visit your booth and to collect contact information is to run a prize draw from your display.