Registration terms and conditions

Registration: Registration fees for the 23^rd Australasian Weeds Conference 2024 (23AWC) are being charged in Australian dollars and include Australian GST. By completing your registration, you have confirmed your attendance at the conference and acknowledgement of the below terms and conditions.

Payment: Pre-payment in full of all invoices is required to confirm your attendance at the Conference by Monday 5 August 2024. Failure to pay will result in cancellation of your registration. For this reason, payment will only be accepted by credit card for bookings after Monday 5 August 2024.

Privacy: 23AWC Committee and/or the Conference Organisers (Iceberg Events) will use the information you provide on the registration form to be in touch with you and to provide updates and information related this conference. By registering, you agree that we may process your information in accordance with these terms. We will treat your information with respect. 

Registration cancellation: All cancellations must be made in writing to Iceberg Events. Cancellations received prior to 5 August 2024 will be refunded less a $50 administration fee. Cancellations received on or after 5 August 2024 will not be refunded, although substitute delegates are welcome.

Accommodation Bookings: Accommodation is not included in your registration fee and can be purchased through the registration form at the discounted conference rate.

To take advantage of the discounted accommodation rates, bookings must be made via Iceberg Events. Any changes to your booking must be made via email to Iceberg Events: cherono@icebergevents.com.au – not direct with the hotel. Any bookings outside of the conference dates (being in 25 August 2024, out 30 August 2024) will be subject to the hotels' availability and best available daily rate. If you would like to book a longer stay, please do so via the registration form and you will be contacted by Iceberg Events if there are any cost differences advised by the hotel. Please note cancelled bookings or failure to arrive at the hotel on the designated date of arrival (no-show) will incur penalties.

Full payment for your entire stay must be received before accommodation will be confirmed.  If payment for bookings has not been received 30 days out from the event, your accommodation booking will be released.

A block of accommodation is held for this event, at the prices advertised. Occasionally, the accommodation block shown will be exceeded by a rush of last minute bookings. Should this occur, every effort will be made to acquire more rooms at the rate advertised, at the same, or similar (nearby) venue. Should we be unable to acquire more rooms at a rate equal to or less than the advertised rate, your accommodation deposit will be refunded to you. We will communicate with you throughout this process.

Accommodation Cancellations: must be made in writing to Iceberg Events prior to 24 July 2024. Refunds will not be made on cancellations after 24 July 2024 due to group booking policies. Substitutes are welcome. 

Insurance: Insurance, including medical cover and travel insurance, is the responsibility of the delegate. The Organising Committee and Conference Organisers will take no responsibility for any participant failing to insure.

Disclaimer: The program is correct at the time of publishing, but the Conference Organisers reserve the right to change the topics and presenters if necessary. Any substitutions or alterations will be updated on the website and app.

Liability: The Organising Committee and/or Conference Organisers shall not be held liable for personal accidents or loss or damage to private property of registered delegates of the conference. Delegates should make their own arrangements with respect to personal insurance.