186  DAYS TO GO! 

Exhibitor Guidelines

Important Deadlines

From Thursday 22 August 2024
Satchel Inserts delivered to BCEC
From Thursday 22 August 2024
Deliveries accepted by BCEC
Sunday 25 August 20241:00 pm - 4:00 pmExhibitor Bump-in access
Sunday 25 August 20245:00 pm - 7:00 pmWelcome Reception in Trade area
Monday 26 August 20248:00 am - 4:30 pmTrade Exhibition open
Tuesday 27 August 20248:00 am - 4:30 pmTrade Exhibition open
Tuesday 27 August 2024
Symposium Dinner
Wednesday 28 August 20248:00 am - 3:30 pmTrade Exhibition open
Wednesday 28 August 20243:30 pm - 5:00 pmExhibitors bump out
Thursday 29 August 2024
Field Trips - no trade exhibits not open

Insert Floorplan


The 23rd Australasian Weeds Conference will be held on the Boulevard Level of the Brisbane Convention & Exhibition Centre (BCEC). The exhibition will be held in the foyer space between the Boulevard Auditorium and B1-3. Access to the Boulevard Level is via BCEC's Grey Street entrance or Merivale Street.


Booth Allocation

Your booth number allocation and the floor plan will be released according to level of investment. Level of investment and date of receipt of sponsor/exhibitor agreement form and payment and subject to 23AWC organising committee approval.

Exhibitor Bump-in 

Exhibitors will have access to their area from 1.00pm on Sunday 25 August 2024 for set up. 

All Exhibitor stands must be completed by 4.00pm on Sunday 25 August.

We recommend exhibitors hand carry their stock from the car park to their booth space on the day of bump in. Exhibitors can park in the Brisbane Convention and Exhibition Centre carpark for the duration of the conference. Alternatively, there is a loading zone located at the Grey Street entrance to the Brisbane Convention and Exhibition Centre for quick drop offs. 

If freight is required, please contact caitlin@icebergevents.com.au.

Please note Delegates will be arriving to the exhibition area for the Welcome Reception from 5.00pm.

Exhibitor Bump-out 

Exhibitors may bump out following the afternoon tea break at 3.30pm Wednesday 28 August. 

All exhibitors must be vacated by 5.00pm on Wednesday 28 August.


Booth Inclusions

Single – 3m x 3m | Double 6m x 3m

Provided furniture – Rectangular Trestle Table + 2 chairs – (Table dimensions 1.8m x 0.9m) 

Power – 1 x 4-amp power outlet

Lighting – Lights fixed to the inside front fascia.

Digital print fascia, polished aluminium frame, 300mm deep on all aisle frontages.

Anything outside of the above specifications is to be arranged at the exhibitor’s own expense.


Exhibition Contractor - Exponet

Exponet are the appointed exhibition contractor. They can assist you with custom stand design or upgrades and alternative hire of furniture, floors, plants and audio-visual equipment, extra power or lighting. 

A representative from Exponet will send you an email with confirmation of booth details & their online link with options for the above as well as the return of your fascia signage requirements. Click the link below to visit their website and view hire items and prices.


Satchel Insert Deliveries - must be delivered to Brisbane Convention & Exhibition Centre (BCEC) from Thursday 22nd  August 2024 and must arrive by Friday 23rd August 2024. Please allow for 350 inserts.        

All other deliveries for booth to BCEC:

Brisbane Convention & Exhibition Centre will accept deliveries 2 business days in advance. Deliveries accepted from Thursday 22nd August 2024

Return freight must be booked directly with your courier of choice (with Consignment note attached) upon the close of the Conference. It is your responsibility to arrange a courier company to collect your equipment at the event conclusion. Brisbane Convention & Exhibition Centre or Event Organisers will not arrange for these items to be collected.


Please send your company's Public Liability to caitlin@icebergevents.com.au prior to 27 April 2023.


As part of your package, you are entitled to complimentary full conference registrations including the Welcome Reception and Conference Dinner. Registrations will open February 2024. 

Iceberg Events | PO Box 1179, Milton QLD Australia | Phone +61 7 3876 4988

© Iceberg Events Conference & Event Management